This Privacy Statement aims to give you information on how the Judicial Appointments Advisory Board collects and processes your personal data, including any data you may provide when you access this website, when you enquire about or utilise a service, through your dealings with our staff and when you report a problem with our website.
It is important that you read this Privacy Statement together with any other privacy policy or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This Privacy Statement supplements any other notices and is not intended to override them.
- Who we are
- How to contact us
- The information we collect
- How we collect your personal data
- How we use this information
- How this information is shared
- Security and confidentiality
- Web browsing/Cookies
- Accessing your personal information
- Changes to this privacy statement
- Right of complaint
Who we are
Throughout this document, 'we', 'us', 'our' and 'ours' refer to the Judicial Appointments Advisory Board.
The Judicial Appointments Advisory Board was established pursuant to the Courts and Court Officers Act, 1995, as amended. The purpose of the Board is to identify persons and inform the Government of the suitability of those persons for appointment to judicial office.
The Board is not involved in the administration of justice which is a matter for the Courts and the Judiciary.
How to contact us
The Judicial Appointments Advisory Board has its principal address at Phoenix House, 15/24 Phoenix Street North, Smithfield, Dublin 7.
We have appointed a Judicial Appointments Advisory Board Data Protection Officer who is responsible for overseeing questions in relation to Data Protection and this Privacy Statement. If you have any question about this Privacy Statement, including any requests to exercise your legal rights, please contact the Data Protection Officer using the details set out below.
Email address: judicialappts@courts.ie
Address: Judicial Appointments Advisory Board Data Protection Officer, Phoenix House, 15/24 Phoenix Street North, Smithfield, Dublin 7, Ireland.
The information we collect
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect and process the following personal data relating to you:
- Identity and contact data, including your name, address, telephone number, date of birth, employment history, educational or professional background, job title and function and other personal data concerning your preferences relevant to our Board;
- Profile and usage data, including information about how you use our website including the services you viewed or searched for, page response times, download errors, length of visits and page interaction information (such as scrolling, clicks, and mouse-overs).
- Technical data, including information collected during your visits to our website, the Internet Protocol (IP) address, login data, browser type and version, device type, time zone setting, browser plug-in types and versions, operating system and platform.
How we collect your personal data
The circumstances in which we may collect personal data about you may include:
- when you correspond with us by phone, email or other electronic means, or in writing, or when you provide other information directly to us, including in conversation with our staff;
- when you browse, download a form or make an enquiry or otherwise interact on our website;
- when you request an application form or other documentation
How we use this information
We may use your personal data only for the following purposes:
- to administer and manage our relationship with you;
- to administer applications for consideration by the Board;
- to carry out checks with professional representative bodies, where permitted relating to professional negligence either dismissed, pending or upheld;
- to comply with our legal obligations, including maintaining records, compliance checks or - and recording;
- to analyse and improve our services and communications
- to protect the security of our communications and other systems and to prevent and detect security threats, frauds or other criminal or malicious activities;
- for any other purposes related and/or ancillary to any of the above or any other purposes for which your personal data was provided to us.
We may process your personal data in connection with any of the purposes set out above or on one or more of the following legal grounds:
- If it is necessary for us to do so to perform your instructions or another contract with you;
- to comply with our legal obligations as well as to keep records of our compliance processes
How this information is shared
We may share your personal data:
- with members of the Board
- with Government agencies and bodies where required by law or where appropriate
- with professional representative bodies e.g. the Law Society,the Bar of Ireland, the Legal Services Regulatory Authority, the Department of Justice and /or other relevant bodies where appropriate
Security and confidentiality
♦ Approach
We endeavour to use appropriate technical and physical security measures to protect your personal data (which is transmitted, stored or otherwise processed by us) from accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. Our service providers are also selected carefully and required to use appropriate protective measures.
When you contact us to ask about your information, we may ask you to identify yourself. This is to help protect your information.
♦ Limitations
As effective as modern security practices are, no physical or electronic security system is entirely secure. No data transmission over the Internet can be guaranteed to be 100% secure or confidential. Although we will do our best to protect your data, we cannot guarantee the security or confidentiality of your data transmitted to our site. Any transmission of data is at your own risk. Once we receive your data, we will use appropriate security measures to seek to prevent unauthorised access. We will continue to revise policies and implement additional security features as new technologies become available.
In the event that there is an interception or unauthorised access to your personal data, we will not be liable or responsible for any resulting misuse of your personal information.
♦ Safeguards
Please note that this website does not store personal data of any description. It is hosted on a domino webserver, protected by a firewall administered by the Courts Service. A firewall is a security device that protects our network by filtering web traffic and blocking outsiders from gaining unauthorised access.
Additionally, access to the website database is controlled by strict user authentication controls. If a user is not listed in an allowed-access list, then the user cannot be granted access to the server.
Cookies enable us to monitor the number of people visiting our site for statistical purposes. It is important to note that accepting cookies used on our site does not give us access to any personal information.
Cookies that measure website use
We use Google Analytics to collect anonymised information about how you use this website. We do this to help make sure the site is meeting the needs of its users and to help us identify where improvements may be identified.
Google Analytics stores information like:
- how you got to the site
- the pages you visit and how long you spend on them
- what you click on while you’re visiting the site
Google Analytics sets the following cookies.
|
Name |
Provider |
What it does |
Duration |
|
_ga |
|
Used by Google Analytics to separate users by collecting information anonymously, such as browser data, visitor origins, and pages visited within Lawspot. |
24 months after the end of the session |
|
_gid |
|
Used by Google Analytics to separate users by collecting information anonymously, such as browsing information, visitor backgrounds, and pages visited. |
24 hours after the end of the session |
|
_gat |
|
Used by Google Analytics to slow down the request rate by limiting data collection to a high traffic website. |
1 minute |
There is one other cookies used on our site.
|
Name |
Provider |
What it does |
Duration |
|
cookie-agreed |
jaab.ie |
Used to indicate if visitor accepted or rejected cookies. |
90 days / 3 months |
Managing Cookies
Web browsers allow you to turn off cookies, or to stop it accepting cookies from a particular website. However, if you disable cookies some features of our site may not work correctly. All modern browsers allow you to change your cookie settings and you can usually find these settings in the Options or Preferences menu of your browser. Further information for each browser can be found below.
Chrome
https://support.google.com/chrome/answer/95647?hl=en&ref_topic=14666
Firefox
https://support.mozilla.org/en-US/kb/cookies-information-websites-store-on-your-computer
Microsoft Edge
https://support.microsoft.com/en-us/search?query=enable%20cookies%20in%20edge
Safari
https://support.apple.com/en-ie/guide/safari/sfri11471/mac
Safari for IOS
https://support.apple.com/en-ie/HT201265
We do not recommend using this website on Internet Explorer.
Accessing your personal information
- Section 20 of the Courts and Court Officers Act,1995, as amended, states that –
All proceedings of the Board and all communications to the Board shall be confidential except for the purposes of this Act. - therefore we are legally prevented from disclosing your personal information.
Changes to this privacy statement
We will make changes to this notice from time to time, particularly when we change how we use your information, and update our technology and products.
Right of Complaint to the Data Protection Commission
If you wish to raise a complaint regarding the processing of your personal data or if you are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the Data Protection Commission.
The Data Protection Commission can be contacted by post, phone or email at the following details below:
Data Protection Commission,
21 Fitzwilliam Square South,
Dublin 2, D02 RD28,
Ireland.
Phone: +353 578 684 800
Email: info@dataprotection.ie
Website: www.dataprotection.ie